Administrative Assistant for European Institution EN/FR

  • Employment Type
    Full Time
  • Category
    Office Admin & Business Support
  • External Reference
  • Location

Client Description:

Spring Professional Luxembourg is part of The Adecco Group. On January 2020, three entities - Ajilon, Adecco Office & Finance and Adecco Permanent Placement - joined their forces to create a unique space dedicated to middle management and highly qualified professionals under one single brand : Spring Professional. We are specialized in contracting, temporary and permanent placement in Office, Finance, ICT & Manufacturing.

Are you fluent in French and English?

Do you like to bring your administrative support for a team?

Are you interested in procurement/contract management topics?

This job is for you!


  • Manage telephone coverage, mail/document distribution, diary scheduling and all other logistical requirements (e.g. travel) for the Head of Division and a number of selected staff
  • Assist in the accurate preparation, finalisation and distribution of letters, notes, complex reports, graphs and presentations
  • Handle contacts with promoters, intermediaries and other directorates, draft routine correspondence and edit materials including presentations
  • Independently respond to diverse inquiries and make decisions choosing among multiple courses of action according to set instructions or ensure allocation of enquiry to an appropriate individual to resolve the issue
  • Organise filing systems both electronic and on paper and ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval
  • Distribute and circulate information, reports or status updates in order to keep all concerned parties informed
  • Serve as a primary point of contact for own team
  • Assist in the preparation and logistical planning for various events (e.g. conferences and workshops)

Candidate Profile:

  • Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
  • At least 3 years’ relevant professional experience
  • Good command of standard computer tools
  • Experience in working with Business Objects, large database sets will be considered as an asset
  • Very good knowledge of English and French
  • You are immediately available