Billing & Payments Specialist

  • Employment Type
    Full Time
  • Category
    Finance & Accounting
  • External Reference

Client Description:

We are looking for one of our client a Billing & Paiments Specialist for a temporary contract of 4 months.


You will ensure proper operational set up to perform this activity as expected by clients and management. This will include making sure organization and processes are efficient, tools are adequate and controls are in place. Acting as the main point of contact for ad hoc queries of a pool of mainstream funds clients and front business lines, handling fund suppliers invoices, fund fees payments and monitoring fees budgets implemented by the funds. You will manage the funds fees payments database. You will also be involved in the preparation of fund tax declarations such as VAT, Lux & BE Subscription Tax, tantièmes...

You will guarantee service levels and consistently thrive to exceed client’s needs and expectations. 

Responsabilities :

  • Process Fund Suppliers invoices and funds fees payments in a timely manner according to fees calendars and invoice handling deadlines
  • Monitor fund fees budgets and manage fees payments database
  • Handle client queries relating to fees & payments, liaise with internal and external stakeholders involved in the invoice payment process
  • Contribute to the maintenance of procedures and controls as well as the evolution of fees and payments tools to ensure transparency and risk monitoring
  • Stay abreast of all internal policies and compliance to legal and regulatory requirements
  • Proceed to tax declarations in compliance with the laws and in a timely manner

Candidate Profile:

Educational background and employment experience: 

  • Experience in funds accounting/ funds fees payments
  • Good knowledge of financial products and their valuation
  • Broad vision of fund administration

Specific knowledge: 

  • Knowledge of foreign currency hedging and asset pooling techniques a plus.
  • Experience in funds accounting on Multifonds a plus
  • Fund fees payment experience 

Language knowledge: 

  • Professional command of English and French

Personal qualities: 

  • Drive
  • Adaptability - Can-do attitude, client centric mindset
  • Sense of initiative and willing to learn
  • Good analytical skills
  • Rigorous and Organized
  • Manage Stress and prioritization
  • Team Spirit and Autonomy