Budget Officer

We recruit for one of our clients, a european institution, a Budget Officer.



The great candidate will focus on planning, maintaining and monitoring the organization Budget (expenses). This covers an annual projection of the organization expenses and their allocation by cost center or project as well as a continuous monitoring and of their consumption. The role also entails an ad-hoc maintenance of the organization expenses as business needs evolve, including necessary re-allocation of expenses whenever required. The monitoring of the budget is formalized into a monthly reporting to Management. The budget officer shall flag deviations and propose corrective actions. The role is supported by a dedicated PeopleSoft module.


Operating network

The candidate will report to the Head of Financial Planning Unit, who in turn reports to the Head of the Strategic Planning and Analysis Division. The great candidate will work in close cooperation with the other members of the unit, and horizontally with all internal services.

Your responsibilities


    • Daily budget management and expenses controlling through Tableau Budget Dashboards and PeopleSoft Financials;
    • Act as an advisor on budgetary matters to senior management and services;
    • Manage client’s Budget Planning (“Corporate Operational Plan”) Exercise;
    • Management of the Budget part of the Administrative Expenses Cycle, which is implemented at the organization for the purchasing of services/goods and that spans from the initial need until the payment of the vendor:
      • (i) Advise requesters on drafting the Authorization for Expenditures (AfE) and edit the document;
      • (ii) check the suitability of the expense, the budget allocation, historical consumption;
      • (iii) issue a financial analysis in liaison with the requesters according to the value of the expense;
      • (iv) advise the requesters about amending budget allocation;
      • (v) circulate the approved AfE to management for review and approval.


    • Responsible for Monthly Activity Reporting on Expenses (OPEX and CAPEX);
    • Follow-up the organization Capitalization of IT expenses (regular meetings with teams involved, CAPEX reporting through Activity Report);
    • Represent the organization Procure-to-Pay (PtP) needs to the organization Group meetings related to the PtP Modernization project. Ensure that any changes implemented on internal PeopleSoft Financials impacting budget;
    • Maintenance of Dept IDs and Project IDs as well as creation of PeopleSoft-related tickets for the internal PeopleSoft Helpdesk through internal Smart IT Client platform.


Your profile
  • University qualification in Management Control, Finance or Accounting;
  • At least three 3 years’ professional experience with relevant responsibilities dealing with budgeting, controlling, business planning and reporting;
  • Excellent command of MS Excel;
  • Excellent knowledge of written and spoken English;
  • Desirable: familiarity with PeopleSoft Financials and Tableau dashboards.



  • High level of proactivity;
  • Ability to operate on multiple and confidential fronts simultaneously;
  • Strong collaborative skills, both within the team, as well as across the organization;
  • Ability to handle and synthesize complex information;
  • Flexibility to function in a fast-paced environment with tight deadlines.

This position is a 6 months temporary work assignment.



If you identify yourself with the requirements of this challenging position, do not hesitate to apply by clicking on the button below.

Applications sent through the dedicated form on MySpringProfessional will be priorily processed.

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