Corporate Secretary / Paralegal

We recruit for one of our clients, an insurance company, a Corporate Secretary to provide administrative and legal support to Funds and their Luxembourg subsidiaries as well as to separate Luxembourgish real estate structures.

Your responsibilities
  • Provide administrative support to fund teams: In charge of the day-to-day management of assigned real estate companies (fund, property and holding companies): prepare meeting agendas and board packs, convene, attend & minute meetings where necessary;
  • Prepare extracts of minutes; co-ordinate execution of legal documents; tracking and tracing documents (legalisation, apostille, review, signature verification, etc.;
  • Maintain proper legal records and files; Maintaining corporate governance; Supervision of service providers in respect to their administrative and corporate duties in respect to the local entities;
  • Legal Support: Provide assistance to members of the Legal Department in the performance of the companies legal duties and responsibilities, following up on legal & other company records/documentation and keeping legal files up to date;
  • Statutory & Regulatory Compliance: Maintain the required statutory registers and timely filing of returns at Trade & Companies Register; help prepare & produce annual reports and accounts for Group legal entities, ensuring timely approval and filing;
  • Ensure that statutory and other information contained on the Secretariat database is accurate and up to date;
  • Liaise with the accounting department and the functional teams in Munich, London and Paris to ensure completeness and accuracy of services and oversight.
Your profile
  • Ideally 4-5 year experience in a similar role, ideally within a legal department or a company secretariat in a management company, service provider in the fund administration sector or similar financial institution
  • If no experience in a similar role, experience in link with legal topics, ideally the fund administration or financial institution and strong interest in this field
  • Proven knowledge of Luxembourg (and other European countries’) law
  • Ideally knowledge of real estate investment fund structures and good knowledge of the requirements relating to the administration of funds or companies
  • Fluent in English. German or French is an asset
  • Excellent written and verbal communication skills in order to liaise clearly and effectively in an international working environment with all levels of staff
  • Team-oriented personality with follow through and execution skills
  • Self-motivated and able to prioritise workload to meet tight deadlines
  • Strong administrative and organisational skills
  • A confident can-do attitude with strong attention to details
  • Immediate availability


This position is a 4-month temporary assignment (approximately) based in Kirchberg. There is a possibility that the role is extended or become permanent then.



If you identify yourself with the requirements of this challenging position, do not hesitate to apply by clicking on the button below.

Applications sent through the dedicated form on MySpringProfessional will be priorily processed.

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