Executive Assistant

  • Employment Type
    Full Time
  • Category
    Office Admin & Business Support
  • External Reference
    A1H7R00000NL3TPQAR

Client Description:

Would you like to deploy your legal expertise in a young, energetic, fast-paced family? We are looking for one of our client is looking to recruit an Executive Assistant in the Management Team. This is a part-time contract for 6 months due as soon as possible.


Responsibilities:

You will report into the Management Team by scheduling appointments, coordinating meetings, taking minutes, organizing events and coordinating the Facility Department.

 

In your day to day activities you will work together with a direct colleague, the Management Team, Facility, Reception and be the MT contact for all departments within Luxembourg and global stakeholders.


Candidate Profile:

  • Plan and organize meetings with internal and external stakeholders;
  • Proactively manage calendars of Management Team members;
  • Coordinate and monitor business travel arrangements for the management and prepare all necessary travel documents;
  • Preparing of and taking minutes during the weekly, monthly and quarterly Management Team meetings;
  • Coordinating the Facility Department and Reception;
  • Organizing events and parties;
  • Managing the Communications mailbox;
  • Process all administrative supportive tasks for the Management Team like preparation of expense claim forms, checking invoices and filing;
  • Drafting Management Team communications;
  • Assist in preparing management presentations, meetings with personnel and external visitors of the Management Team;
  • E-mail correspondence with internal and external business relations



  • Structured, organized, detail-oriented person, with a high focus on quality;
  • Excellent command of English and preferably French language, oral and written;
  • Having experience in Compliance and AML/KYC
  • Sound knowledge of Microsoft Office (Excel, Word, PowerPoint);


  • Discrete and reliable since you will be part of all Management Team meetings;
  • Great multitasker with a proactive and problem-solving attitude.
  • Minimum 4 years of relevant experience as a Management or Executive Assistant;
  • Experienced in taking minutes

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